Job Information
Flynn Restaurant Group Procurement Purchasing Specialist in INDEPENDENCE, Ohio
Position Description
The Procurement Purchasing Specialist is responsible for tactically supporting the day-to-day needs of Restaurant Construction activities. This role includes, but is not limited to, providing excellent administrative and project management support to the Construction & Procurement teams. To be successful in this role, the individual will be a dynamic, highly engaged, detailed, articulate, forward-thinking self-starter with natural customer service and problem-solving skills who is comfortable juggling a wide variety of projects while contributing to a vibrant and supportive team environment.
Core Responsibilities
Takes initiative in identifying and resolving challenges, contributing to a solutions-oriented team culture.
Triage & resolve supplier, stakeholder, or operational issues where analysis of situation or data requires evaluation.
Effectively communicate oral and written resolution of issues with all internal and external partners to ensure issues are resolved and programs are operating as expected
Proactively communicate risks and issues to key stakeholders and recommend mitigations
Prepares and delivers written and verbal communication, promoting clarity and understanding to colleagues and stakeholders.
Review construction blueprints and identify owner-supplied material needs
Generate and submit quote requests to vendors.
Validate quotes against project take offs and store specific plans. Submit quotes to Construction for approval
Execute and track purchase orders to ensure proper delivery of goods and services
Validate and/or facilitate requests for change orders from project managers and/or vendors
Communicate date and/or material need changes as required
Troubleshoot vendor or delivery issues, jobsite order discrepancies, damage & defective claims and/or other miscellaneous project-related issues
Reconcile invoices against purchase orders to ensure accuracy
Process invoices for payment in compliance with organizational policy
Identify budget discrepancies and conduct root cause analysis
Maintain accurate tracking and reporting of project related details (ie open orders, budgets, delivery dates, inventory, spend)
Maintain accurate supplier records and new item specifications
Communicate and follow-up frequently and consistently to ensure issues are resolved and projects are operating as expected
Build and maintain effective relationships of trust and credibility with internal customers that lead to stronger buy-in and commitment within customer groups; consistently meets or exceeds commitments with quick turnarounds.
Interprets complex information and thoughtfully expresses viewpoint, analysis or conclusions.
Compile data from multiple sources and develop reporting based on the needs of the business (standard and ad-hoc).
Use RFIs (request for information) and RFQs (request for quotations) / RFPs (request for proposals) to identify best supply source.
Identify and implement opportunities for cost savings, reductions, rebates.
Locate and assist with qualifying supply sources.
Complete other duties as may be assigned
Experience
Highly proficient in Office 365 environment, SAP experience a plus
Bachelor’s Degree preferably with a focus in Business, Construction or Supply Chain or equivalent years of industry experience in foodservice or retail
2-4 years of functional procurement or construction experience in addition to demonstration of the following skills: customer service, negotiations, supplier relationship management, team building, logistics, distribution, transportation, inventory management, and project management
Construction experience is highly desirable
Experience with Coupa or similar e-procurement suites is a plus.
Ability to read and interpret blue prints and other construction documents a plus
Customer-service background is required
Skills/Abilities
Customer-service oriented with a high-level of energy and Exceptional interpersonal skills with strong written and verbal communication abilities and the ability to speak effectively at any level
Values open and constructive dialogue, contributing to a culture of effective communication
Comfortable managing competing and changing priorities in a fast-paced environment
A critical thinker with Analytical discernment that fosters sound judgement and effective decision-making capabilities.
Demonstrates self and social awareness while embracing challenges as opportunities for growth and success.
Displays optimism towards team goals and broader organizational initiatives.
Detail-oriented with strong organizational and time management skills
Ability to quickly learn and utilize various software platforms
Demonstrate a strong sense of ownership; Perform with purpose and determination to achieve results on time
Resilient; recovers quickly from setbacks; stays positive and composed
Prioritizes team success over individual recognition.
Actively seeks opportunities to support and encourage team members.
Embraces change with a positive, “can-do” spirit; helps implement changes and quickly adapts
Ability to multi-task and work collaboratively as well as independently.
Ability to develop effective processes and drive results.
Ability and willingness to take on additional responsibilities.
Nurtures an inclusive and supportive work environment, appreciating the diversity of thoughts and ideas.
Actively engages with all team members, fostering a sense of belonging for everyone.
Proactive and results oriented, with demonstrative positive attitude and teamwork demeanor.
High degree of integrity and adherence to professional business practices, ethics, and personal code of conduct.
A culture champion who has natural credibility and who demonstrates a positive attitude that uplifts team morale and inspires others.
Why Work for Flynn?
Flynn Group offers a variety of benefits and perks to encourage and empower our employees. We are committed to helping each employee work and live to his or her fullest potential. We offer a variety of benefits and perks while working for us:
Medical/Dental/Vision
Retirement and Savings Plan
Short- and Long-Term Disability
Basic Life Insurance
Voluntary Life Insurance
Tuition Reimbursement
Paid Time Off
Flexible/Hybrid Work Schedules
Company Outings
Dining Discounts
PC/Laptop Purchase Assistance
On-Site Fitness Center
On-Site Daycare
On-Site Café
FUN Work Environment!
The Flynn Group is an Equal Opportunity Employer